How It Works
How It Works
Streamline Scanning LLC – Document Digitization Process
Try us risk-free. We'll scan your first box at no charge so you can see the quality before you commit.
About Streamline Scanning LLC
Streamline Scanning LLC provides secure document scanning and digitization services from a dedicated facility in Detroit, Michigan. All work is done by appointment in a secure home office — not a high-traffic retail space.
Contact: 313-597-5590 | info@streamlinescanning.com
What We Do
We focus on simple, secure, and accurate conversion of your paper records into digital files. Typical projects include:
- Converting boxes or file drawers of documents into PDF files
- Making files searchable (using OCR) so you can find by names, dates, and keywords
- Organizing digital folders so your documents are grouped in a way that makes sense for you
Step-by-Step Process
Step 1 – Free Consultation
Contact us by phone at 313-597-5590 or email at info@streamlinescanning.com. Briefly describe your project and we'll provide a detailed quote.
Step 2 – Drop-off or Pickup
- Drop-off by appointment: Bring your documents to our Detroit office at a scheduled time.
- Pickup service (when available): For larger jobs within the local area, we can arrange secure pickup. Every box is labeled and logged so we both know exactly what was received.
Step 3 – Secure Intake and Storage
Your documents go directly into a designated, locked storage area. Your project is kept separate and secure throughout.
Step 4 – Document Preparation
Before scanning, we carefully prepare your pages:
- Remove staples, clips, and bindings where possible
- Straighten and group pages so they feed correctly
- Separate special items (photos, small receipts, fragile pages) for special handling
- If we encounter anything unusual, we check with you before proceeding
Step 5 – Scanning
- Typical resolution: 300 dpi (higher if requested)
- Color, grayscale, or black-and-white to match your needs
- Single-sided or double-sided scanning, depending on the originals
- Scanning is monitored so pages stay in order and any issues are fixed immediately
Step 6 – OCR and File Creation
- Images are converted into PDF files
- OCR is applied when appropriate so your PDFs are text-searchable
- Files are named according to our agreement (e.g., Client-Name-2024-Invoices.pdf)
- Alternative file types (TIFF, JPEG) available upon request
Step 7 – Quality Check
- Spot-check pages to confirm they are straight, clear, and complete
- Confirm double-sided documents have both sides captured
- Verify file names and folder structure match what we agreed on
- Anything that needs rescanning is fixed before your project is finalized
Step 8 – Delivery of Digital Files
- Encrypted USB drive or external drive
- Secure, password-protected download link
- Another agreed-upon method that works for you
We confirm together that you can open the files and everything is included.
Step 9 – What Happens to the Paper
- Return: All original paper documents are returned to you after scanning
- Secure destruction (if requested): After you confirm digital files are complete, we can destroy the originals — nothing is destroyed without your approval
Security and Confidentiality
Your documents are stored in a locked, secure location throughout the entire process. We maintain strict chain-of-custody and treat every project with the same care we'd want for our own records.
What You Gain
Organized, searchable digital files that are easy to find, back up, and share — and a lot more space in your office.
Ready to Get Started?
Your first box is scanned FREE. No commitment, no risk — just see the quality for yourself.